CLUBS: Guest Speaker Request Form

Guest Speaker Request Form

The Union takes the safeguarding of UCA students seriously. If you want to bring in a Guest Speaker into your session, you must fill in this form and submit at least 10 working days prior to your event taking place. This form also includes an agreement which each Guest Speaker must sign if they are to be allowed on campus which states that they agree to follow UCA’s and UCASU’s Code of Conduct.

You have a responsibility to your members & your guest speaker to ensure the event takes place in a safe space. Similarly views must abide by the principals outlined below in order to maintain a productive and safe environment for debate & discussion. If attendees violate these safe space principals they will be asked to leave the event.

Your guest speaker must be made aware of their responsibility to abide by the law, the university and Students’ Union’s various policies which include:

• They must not incite hatred, violence or call for breaking of the law

• They are not permitted to encourage, glorify or promote any acts of terrorism including individuals, groups or organisations that support such acts

• They must not spread hatred and intolerance in the community and thus aid in disrupting social and community harmony

• Within a framework of positive debate and challenge seek to avoid insulting other faiths or identity groups

• They are not permitted to raise or gather funds for any external organisation or cause without express permission of the trustees.

• You must not confirm, book or publicise anything until this form has been cleared and authorised by Head of Membership Engagement following an investigation into the requested speaker.

The Union reserves the right to cancel or prohibit any event with an external speaker if the procedures provided herein are not followed or if the relevant health, safety and security procedures are not met.

It is important that you complete all of the sections on this form. If you are unsure about information for any of the sections, please check with the Head of Membership Engagement by emailing sjackson.su@uca.ac.uk

Name of Club/Society*

Name of Organiser*

First Last

Email of Organiser*

Phone*

Event Details

Title of Event*

Has there been any controversy attracted by the speaker or topic in the past:*

(It will not necessarily mean that your event will be cancelled but the information is important for our risk assessment)

Proposed Date of the Event*

Proposed Venue/Location of the Event*

Has a booking been made with the Union/University?*

Expected number of attendees:*

Will the event be:*

Members only? Invitation/ticket only? Open to the general public? Under 18s allowed? Please provide a short description of the event.

Information about your guest speaker

Name of Guest Speaker*

First Last

Organisation or Background*

Subject they will be discussing*

Do they have their own website or written books?*

Do they have any affiliations? (i.e. religious/political)*

How will they travel to campus?*

What time will they arrive and depart?*

Do they have any special requirements? i.e. security, accessibility*

Will they be accompanied by anyone?*

Consent*

I agree to the Guest Speaker policy.

By ticking this box you are agreeing that you have read, understood and will comply with all of the points above and are giving the minimum 4 weeks notice.